Vendor Application - 2026 Independence Day Celebration

Date and Time

Saturday Jul 4, 2026 Sunday Jul 5, 2026

REGISTRATION IS FULL

Independence Day Celebration 
Saturday, July 4th, 2026
Parade: 11 am - 1 pm
Street Fair: 11-6pm
Entertainment 3-6pm 

Sunday, July 5th, 2026
Street Fair: 11 - 6pm
Entertainment 3-6pm 

 

Location

Windjammer Park 

Fees/Admission

Chamber Member Vendor Pricing 

Vendor Pricing 
Member Merchant 10'x10' space - $200
Member Merchant 10'x20' space - $250

Member Nonprofit Vendor 10'x10' space - $75
Member Nonprofit Vendor 10'x20' space - $125

Member Food Vendor 10’x10’ space - $200
Member Food Vendor 10’x20’ space - $250
Member Food Vendor 10’x30’ space - $300
Member Food Vendor 10’x40’ space - $350

Non-Chamber Member Vendor Pricing

Merchant 10'x10' space - $250
Merchant 10'x20' space - $300

Nonprofit Vendor 10'x10' space - $100
Nonprofit Vendor 10'x20' space - $150

Food Vendor 10’x10’ space - $250
Food Vendor 10’x20’ space - $300
Food Vendor 10’x30’ space - $350
Food Vendor 10’x40’ space - $400

No payment is required to submit a Vendor Application. If selected, payment will be invoiced and due on or before June 1st, 2025

Website

https://www.oakharborchamber.com/community-events/

Contact Information

Meredith Acosta
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Event Sponsors

Presenting Sponsor
North Whidbey Pool, Park, & Recreation District
Supporting Sponsor
Puget Sound Energy
Firework Sponsors
Dirty Deeds Septic LLC
Whidbey Coffee

Description

REGISTRATION IS FULL

Thank you for your interest in our 2026 Independence Day Celebration
For this event, we are seeking a wide array of vendors, including those serving food and selling goods.
The Independence Day Celebration is a time for our community to come together in the spirit of unity, freedom, and tradition. It's a chance to honor the diverse stories that make up our nation's history and celebrate the values that bring us together. We welcome vendors from all backgrounds to apply and be a part of this patriotic celebration—showcasing the many flavors, crafts, and cultures that make Whidbey Island so special.
 
 
Event Details
Vendors and merchants will set up in Windjammer Park on July 4th. Vendors are required to be set up and present from 11:00 AM–6:00 PM on both days. Staging will begin the morning of July 4th. An email outlining staging, breakdown, and departure procedures will be sent on or before June 24th.
A set pricing structure is preferred for all applicants.
Security will be provided overnight on July 3rd & 4th. As the first layer of protection for your property, it is recommended that you keep your booth and items secure.
 

How to Apply & What to Expect:
The Independence Day Planning Committee will review all applications. Applicants will be notified of their acceptance status and emailed an invoice. At that time, a current current Certificate of Insurance* will also be due. Please email documentation to Events@OakHarborChamber.com.
*The Certificate of Insurance MUST have Greater Oak Harbor Chamber of Commerce and City of Oak Harbor listed as Additionally Insured.
 
Special Dates for Application Process:
  • May 20th - Acceptance notices will be sent along with Invoices with a Due date of 6/1
  • June 1st - If accepted, payment and Certificate of Insurance are due
  • June 24th - Staging and breakdown/departing instructions will be emailed
  • July 4th-5th – Independence Day Celebration 
 

Important Terms and Conditions for Applicants:

Submitting this application does not guarantee a spot at the Independence Day Celebration. Payment and Certificate of Insurance are due by June 1st.

Accepted vendors will be invoiced with a payment due date of June 1st. By submitting payment, vendors acknowledge and agree that all fees are non-refundable. This includes, but is not limited to, cancellation by the vendor for any reason or unforeseen circumstances such as weather, natural disasters, or other acts beyond the control of the event organizers. Failure to submit payment and required documentation by June 1st will result in non-participation, and no refunds will be issued.
 

The Greater Oak Harbor Chamber of Commerce believes in equal opportunities for all vendors, and we will seek to fairly evaluate all applications. We reserve the right to deny acceptance of any applicant if past experience or other factors warrant exclusion.
As a participant of a Greater Oak Harbor Chamber of Commerce event, I fully agree to the following:
  • I recognize and acknowledge that I assume full risk of any injury, property damage or loss which I many sustain as a result my participation in the Independence Day Celebration. Furthermore, I understand that I should carry my own insurance and that I store my products at my own risk.
  • Vendors are responsible for charging any applicable sales tax for items sold. All sales tax must be submitted to the state. Knowing taxes and licensing is the law, and the responsibility of the vendor.
  • All vendors will be responsible for move in/move out and set up of their own booth. Vendors will receive specific instructions for load in and load out before the event. 
  • No refunds for cancellations due to no-show or inclement weather. 
  • All vendors must clean up their booth area before leaving. 
 
We look forward to working with you!
If you have any questions please email
events@oakharborchamber.com

Event Sponsors

McDonalds #3731
Apparel Sponsor
Regency on Whidbey
Beer Garden Sponsor
Whidbey Island Bank ~ A Division of Heritage Bank

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